Create RFP - Discover Atlanta

Contact Name*

Address 1

Address 2

City

State

Zip

Phone*

Email*

Meeting Name*

Preferred Start Date*

Please include years

Preferred End Date*

Please include years

Alternate Start Date

If you are not flexible at all, please say DATES SET

Alternate End Date

If you are not flexible at all, please say DATES SET

Additional Alternate Start Date

Additional Alternate End Date

Total Attendance*

Frequency

Competing Cities

Are you considering other cities besides Atlanta for this reunion?

Who makes the final decision on the hotel?

Committee or Client

What date do you need proposals from the hotels?

We normally give 5 business days for hotels to respond

Contract Sign Date

Please specify what date will you sign a contract to secure a hotel

Room Block (please break down by day)

Group discounts begin at 10 rooms per night. Hotels usually can accommodate 4 people per room. If you sign a contract for rooms you do not use, the hotel may hold you accountable. Please give your most realistic estimate.

Wed*

Thu*

Fri*

Sat*

Sun*

Mon*

Tue*

Food & Beverage Program

Example: Saturday, Meet & Greet, 50 ppl, Light appetizers

Date

Name of Function

Meet & Greet, Banquet, etc.

Number of People

Type of Meal

Plated/Buffet/Appetizers

Location

Hotel/Park/Offsite

History/Future (List the city and hotel for last 2-3 years)

Where was your reunion held previously? Example: 2009, Las Vegas, NV, Hilton, $99

#1

#2

#3

Other Information

Desired Sleeping Room Rate Range

Areas of the city you are able to consider

Please list any other special requests/considerations that may make a difference

Pool, Airport Shuttle, Parking, ADA rooms, etc.

Please list any local attractions you are interested in receiving information from

Terms*

I agree to ACVB’s privacy policy and terms of use

Email

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