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Meeting Name
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Preferred Start Date
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Please include years
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Please include years
Alternate Start Date
If you are not flexible at all, please say DATES SET
Alternate End Date
If you are not flexible at all, please say DATES SET
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Total Attendance
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Frequency
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Every 2 or 3 years
Varies
Competing Cities
Are you considering other cities besides Atlanta for this reunion?
Who makes the final decision on the hotel?
Committee or Client
What date do you need proposals from the hotels?
MM slash DD slash YYYY
We normally give 5 business days for hotels to respond
Contract Sign Date
MM slash DD slash YYYY
Please specify what date will you sign a contract to secure a hotel
Room Block (please break down by day)
Group discounts begin at 10 rooms per night. Hotels usually can accommodate 4 people per room. If you sign a contract for rooms you do not use, the hotel may hold you accountable. Please give your most realistic estimate.
Wed
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Thu
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Fri
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Sat
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Sun
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Mon
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Tue
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Food & Beverage Program
Example:
Saturday, Meet & Greet, 50 ppl, Light appetizers
Date
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Name of Function
Meet & Greet, Banquet, etc.
Number of People
Type of Meal
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Location
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History/Future (List the city and hotel for last 2-3 years)
Where was your reunion held previously?
Example:
2009, Las Vegas, NV, Hilton, $99
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#2
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Other Information
Desired Sleeping Room Rate Range
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$99 – $129
$130 – $200
Over $200
Areas of the city you are able to consider
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